Visual Management Systems and Software

The use of visual management systems is an effective way for businesses to deploy information without using written instructions. It is a popular technique that maximizes the clarity and efficiency of their communication via visual signals. Visual signals enable the viewer to understand abnormalities, issues or deviation from standard processes at a glance.

Using visual signals as opposed to status reports creates a faster sense of urgency.

It can be frustrating sifting through text just to find a specific piece of critical information. For instance, if a website’s interface fails to deliver convenience and functionality on a consumer’s mobile device, millions of dollars in lost sales could result. However, website issues like these can be quickly understood and addressed when a company uses visual signals.

A popular joke phrase that summed up the miscommunication that occurred within a company was, “Didn’t you get the memo?” Management via visual signals creates a more efficient operating organization since it unifies communication between different departments. Even the most organized people soon experience difficulty keeping up with a project’s status as changes are updated in their inbox, file folders and spreadsheets. When employees use the visual task management tool, it allows them to prioritize and focus on their small and larger tasks and stay focused working with other team members who may need to see their work. If a company’s team is currently spiraling out of control and needs to reach their full potential, visual system control can help in the following ways:

– It fosters ongoing team collaborations
– It encourages the team to work more effectively as a unit
– Project managers spend less time tracking information when they manage work visually
– It creates a happier environment as team members receive tasks with better clarity

The whiteboard is the most popular basic tool for visual management. The digital version of a whiteboard can be used as a project board, Kanban board or taskboard depending on whether the team wants to use it to conduct daily status meetings or provide a quick delivery of work-in-progress to senior managers or company leaders.


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